Job Title: Executive Assistant
Job Location: London
Job Type: Full Time
Do you want to help build a world where everyone feels part of a community? We’re seeking someone highly organised with excellent attention to detail and a passion for community, to provide high level and efficient administrative and operational support to the Director/Board of Trustees/Management Team and provide fundraising and monitoring support.
If you’d like to come with us, apply now – we can’t wait to hear from you! The closing date is 23:59 on Sunday 9 June 2019. However, we’ll be reviewing applications on a rolling basis, so please apply as soon as possible.
- Back office and infrastructure tasks – basic HR, basic Finance, point of contact for IT, phones, database; manage facilities and utilities – rents, rates, waste, cleaning, licenses, insurance, security, stationery purchasing, printing/copying
- Support to Board of Trustees and Sub-Committees, including finalisation of Board papers; arranging and co-ordinating all Trustee and subcommittee meetings ensuring that all papers are sent out, booking meeting rooms, chasing outstanding actions and taking minutes.
- Monitoring and reporting – create a consistent reporting mechanism for proactive fundraising and donor management to support the management team
- Fundraising Support – assist the Director and management team with bid writing, monitoring and reporting; set up and maintain a rolling small donor programme (logging and thanking small donors promptly, researching additional target donors, producing requests for donations and ensuring repeat requests).
- Donor and partner relationship management – support the Director in engaging new stakeholders and managing relationships with existing ones (diarising meetings, updates etc)
- Adhoc project management – such as coordinating repairs, decorating/refurbishment/other building works in the Centre and its grounds
- General admin duties
You’ll have experience of working in an administrative, customer facing environment, and preferably, have experience of, or a demonstrable passion for working in a community setting, with people with a wide range of needs and abilities. Most of all, you’ll be flexible enough to turn your hand to different tasks across the organisation and prioritise well. This is a fantastic opportunity to get your teeth into charity work, in a great community setting and be part of the day to day life of a lively busy community centre, where no two days are the same.
- Excellent IT skills with fast and accurate typing abilities
- Highly organised with excellent attention to detail
- Good levels of patience and a methodical nature
- Strong multitasking abilities
- Ability to work collaboratively
- An understanding of the need for confidentiality
- A willingness to be involved in wider team initiatives such as fundraising events and recruitment
- Friendly, positive and personable manner with a high level of energy and enthusiasm
- Technical knowledge of Office 365 and databases
- High level PA and administrative experience, including diary management and dealing with correspondence
- Experience of board governance, the preparation of papers and minute taking
- Experience of, or demonstrable aptitude for, successful small-scale fundraising
Based in the tranquil oasis of a beautiful old mortuary – nicer than it sounds! – and surrounded by mature gardens, you’ll work with an energetic, experienced, and passionate team of 15, with a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious organisation which has doubled its reach and impact over the last three years.
- Participation in evening and/or weekend events, networking and meetings
- Ensuring adherence to necessary legislation e.g. Data Protection Act, Health and Safety Act
If you wish to find out more about this opportunity, please send through your CV to firstname.lastname@example.org or call him on 0207 701 2982.