Title: Deputy Theatre Manager
Job Location: London
Job Type: Part Time
Pay: £15,412/Annum Pro Rata
Opened in 1999, the Blue Elephant Theatre is a vibrant arts venue that aims to nurture new and emerging artists across all art-forms. Our varied programme includes dance, comedy, music, film and visual art alongside all forms of theatre while our participation department is far-reaching, innovative and accessible. We aim to link up both departments as often as possible with the overall aim of offering creative opportunities to those who may not otherwise access them. BET became an NPO in April 2018 and has been supported by Southwark Council since it opened. Our work with young people receives significant funding from BBC Children in Need and this role is part-funded by Saving London Lives/The Dispossessed Fund to stabilise and expand our work with young people, providing early intervention to improve outcomes in their lives.
Duties and Responsibilities
To support the Artistic Directors as required to support the work and impact of Blue Elephant Theatre as a whole. This role has particular responsibilities for supporting the artistic programme in terms of marketing, audience development and fundraising, artist development and fundraising for participation projects and supporting the long-term sustainability of our work.
- Maintaining and Developing BET’s Artist Network, including sending regular newsletters
- Offering bespoke support to artists as the industry returns to ‘normal’ including fundraising, marketing and press support as well as offering feedback on creative work
- Organising networking and up-skilling events for artists
- Maintaining a programming spreadsheet
- Investigating BET’s suitability for potential funding opportunities
- Writing funding applications
- Ensuring reports are submitted by the deadlines given
- Seeking out new/creative ways to raise funds
- Working alongside project staff to ensure that information for applications is accurate.
- Developing Blue Elephant’s Mad about the Elephant Scheme
Relationship Building & Project Support
- Seeking out partners and other contacts specific to developing this work
- Brokering meetings between BET project staff and contacts developed
- Developing and maintaining relationships with partners, stakeholders and other contacts
- Representing BET at networking meetings
- Visits to projects to become familiar with BET’s work
- Supporting evaluating the impact of projects
- Being a ‘critical friend’ to help identify areas we could develop to meet our aims
- Other support as necessary, including supporting recruitment of participants
Marketing and Public Relations
- Updating the website, online booking systems, social media and listing websites
- Preparation of e-newsletters
- Supporting bespoke press and marketing activities for each production
- Supporting the generation and implementation of marketing & PR campaigns to raise BET’s profile
General Duties: Finance and Administration
- Processing invoices, receipts & petty cash
- Book keeping & Banking
- Handling and responding to correspondence for the theatre via post, e mail, and telephone
- Updating and maintaining the mailing list databases
- Overseeing mail-outs
- Minuting trustee meetings
- General administrative duties
- Supporting keeping Staff & Volunteer details up to date and stored according to best practise data protection guidelines
- Supervising volunteers
- Taking box office bookings over the phone and in person
- Liaising with theatre users (audience members, incoming companies etc)
- Acting as Key holder, including responsibility for opening up and locking when required/agreed
- Supporting the process of re-developing our website
- Supporting the implementation of Accessibility Action Plan
- Actively promoting equal opportunities
- Adhering to and implementing the theatre’s Health and Safety policies
- Acting as fire warden
- Undertaking any other duties reasonably requested
- To support the implementation of BET’s Business plan, including its aim to be a safe space which supports the expression of creativity.
This safe space is:
- Somewhere artists can try new ideas, techniques and approaches, cushioned by BET’s support mechanisms.
- Somewhere local communities, particularly young people, feel safe to express themselves creatively and explore issues troubling them or that arise in their lives. At times, it is a safe space from troubles in their lives and BET staff take safeguarding young people and vulnerable adults extremely seriously.
- Somewhere inequality, discrimination and bullying is neither tolerated nor ignored. BET aims to set a standard for what it means to be a friendly, collaborative workplace which values employees, artists and other workers within BET alike.
- Somewhere audiences feel is “for them” regardless of their background and previous familiarity with the arts.
The Deputy Theatre Manager will share a responsibility to maintain and support this safe space. BET is committed to ensuring all employees find BET a safe space to work within and will give any grievances or concerns due attention. The above list is not exhaustive and reasonable duties may be added to it. It should be noted that the post-holder will be working in collaboration with the Blue Elephant Team and will not be expected to do all of the above at any one time but will agree workload with their manager. Nonetheless, Blue Elephant Theatre is a very busy place so this role is suited to somebody who can manage a large workload, multitask and see the bigger picture through it all. They should be able to work to deadlines and to adapt plans if challenges arise. It is a challenging and multifaceted role and would be expected to go to an applicant with at least some years’ work experience following education or training.
- Excellent communication and interpersonal skills
- Positive Attitude and Team Player
- Ability to learn quickly
- Proven fundraising skills
- A self-motivator, able to work independently
- Interest in the work of Blue Elephant as a whole
- Ability to multi-task and work to conflicting deadlines
- Good IT skills
- Excellent literacy and numeracy skills
- Experience of working with communities and knowledge of challenges faced by young people in London currently
- Experience of working in a theatre organisation
- Experience of supporting emerging artists
- Knowledge of trusts and foundations relevant to our funding needs
- The ability to communicate with people from a wide range of backgrounds and roles within the private, voluntary, public and community sectors
- Knowledge/experience of participatory arts
- Marketing, Audience Development and/or PR experience
- Experience of working to improve outcomes for young people in marginalised communities
Given the range of the role, applicants should not be discouraged if they do not have experience in all areas provided they meet the essential criteria.
It would be useful to know if an applicant has had a DBS check or first aid training in the last three years but these are not essential for securing the role.
The postholder will work 22.5 hours per week, to be agreed with BET. There can also be some flexibility from week to week about days and whether hours are spread out over the week or worked as full days but the Deputy Theatre Manager will be responsible for some weekly keyholder duties, which may necessitate some evening work.
The Blue Elephant Theatre welcomes applications from all sections of the community regardless of race, colour, ethnic or national origins, marital status, sex, sexual orientation, disability or religious beliefs.
Blue Elephant Theatre is committed to widening access to the arts and when recruiting we reserve the right to guarantee interviews to applicants referred by partner organisations provided they meet the essential criteria and complete an application form.
Please note BET’s theatre space is wheelchair accessible but our office upstairs is not. We do not want this to deter potential applicants as we would seek to work together to find a practical working solution should the person appointed be a wheelchair user.
Otherwise we expect this role to be a mixture of working from home and from Blue Elephant’s office, as well as attending meetings and projects in other locations.
If you wish to find out more about this opportunity, please send through your CV to email@example.com or call on 0207 701 2982.